Project Coordinator

We need a Project Coordinator to ensure that every stage of the project is delivered on time and on budget. Where many see challenges, we see a world of possibilities.

What You’ll Be Doing

Project Coordination:

  • In collaboration with the Project Team, coordinate work schedules, meetings and documents to facilitate construction development.
  • Prepare status reports and communicate results on a regular and ad hoc basis.
  • Contribute to tender and contract preparation, analysis and management post-award. Coordinate tender receipt and opening, including meetings that may be required throughout this process.
  • Organize, attend and facilitate various project-related meetings during which you’ll prepare meeting notes and subsequently disseminate them to relevant parties.

 

Quality Control and Compliance:

  • Champion document quality standards to support the Project Team but also ensure that documents are compliant with relevant internal practices and regulations.
  • Proactively document, archive and disseminate information in a timely manner. Documents in question include but aren’t limited to: project correspondence, photos, tender packages, specifications, schedules, contracts, shop drawings, RFIs, etc.
  • Ensure compliance with Occupational Health & Safety Act and Regulations for construction projects by implementing the company’s OHS management system.

 

Budget Monitoring and Updates: 

  • Be an advocate for strong, accountable financial management on the job by espousing an “every penny counts” mindset.
  • Create POs and COs; and simultaneoulsy manage CO logs.
  • Demonstrate accountability and maintain cost control view of the project.
  • Prepare invoices and cert pays for approval and payment processing in a timely manner.
  • Expedite progress payment certificates, final payment certificates and all extra work orders as per contract.

 

Leadership and Training:

  • Act as a point of contact for vendors and external stakeholders
  • Demonstrate and share best practices with other coordinators and assistants.
  • Assist team members with any training and use of implemented processes and programs.
  • Other duties are required.

 

About You

  • Bachelor’s degree in Business Administration, Architecture, Engineering or Project Management or comparable education/experience
  • Minimum of 3 to 5 years of experience in project management or a relevant function
  • Knowledge of engineering drawings
  • Knowledge of Microsoft Office tools, i.e. Projects, Word, PowerPoint, Excel, Outlook, etc.
  • A client-centered attitude and excellent communication skills
  • Superior organizational skills with ability to prioritize
  • Good understanding of Occupational Health and Safety Act and Regulations

Qualities Sought:

  • Performance-driven
  • Resourceful
  • Resilient
  • Proactive
  • Open-minded
  • Analytical
  • Team player

Location

  • Toronto, ON